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Application and selection

The total number of course participants including speakers is limited to 65 (35 speakers/tutors and maximally 30 students on-site) to facilitate interactions with the experts and maximize training outcome. The target audience is PhD students and young postdoctoral fellows but applications from young senior scientists with experience in different areas will be considered though with lower priority.

Acceptance will be mostly on a first-come-first-served basis, but CVs and submitted poster abstracts, representation of different topics at the event, career stage, geographical distribution and gender balance will be taken into consideration.

How to apply

By the deadline of either April 21st (for YTF) or May 7th:

1. Complete a registration order through the registration/abstract submission portal on this event website. When you complete an order you will receive an 'order received e-mail' with full instructions on how to proceed with your application and a copy of the order in PDF.

2. During this process, upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents including a tentative abstract for your application: 

a. for postdocs and PhD students, the name and address of your lab head/supervisor and letter of recommendation
b. a summary of your reasons for applying to the event and your research interests (max 300 words)
c. a concise CV (max 2 pages)
d. for applicants for FEBS Youth Travel Fund awards, your Constituent Society membership proof, age, ID and proof of status.
e. a preliminary abstract (max. one page)
f. for applicants for the 2 grants awarded by the course organizers, age, ID, letter of support from your supervisor detailing why you need / deserve the grant.

3. Once admitted to the course, submit your final abstract via the 'My abstract' tab in the registration/abstract portal. Abstract submission is optional but recommended for selection to the course and networking at the event, and is mandatory (!) for application for travel grants. See the Abstract section of the  website for more details.

Notification

You will be notified of the outcome of your application by May 9th. Accepted applicants must then pay the relevant registration fee as set out in the table below, by May 20th. More details on registration fee payment will be included in your outcome notification, and key points are also given in the terms and conditions.

Terms and Conditions

By registering for the event, participants (also referred to as 'you') are entering an agreement with the Course Organizer(s), and you are indicating acceptance to the terms and conditions set out below.

 Standard
Regular student - no accommodation355,00 €
Regular student - single room495,00 €
PostDoc830,00 €
Lectures only250,00 €

Registration Fee

The registration fee for regular students and scientists covers
  • Access to all scientific programme sessions
  • Breakfast coupons and lunch meals, coffee, tea and refreshments during sesion breaks
  • Accommodation at the DESY Hostel, as set out on the Venue/Accommodation page
  • Name badge and printed materials
  • Certificate of attendance in exchange of the course questionaire
  • Welcome reception and catering during the poster sessions
For local students the fee does not cover breakfast and accommodation.

Please note that part of the registration fees do not include VAT (course tax examption because of strong educational character).

Methods of Payment

Payments must be made by bank transfer; details will be included in your outcome notification email. 

Bank charges are the responsibility of the participant and should be paid at source. Your Name, Surname and Order ID must be indicated on the transaction receipt of the bank transfer.

Following the payment, receipt of the transaction must be sent via email to info@biomolaction2021.febsevents.org.
Proof of payment must be received before the stated deadline. 

A confirmation notification will be sent to you when organizers receive the fund and confirm your registration in the system. If you do not receive confirmation within 7 business days after sending your proof of payment / receipt of transaction, please send an email to info@biomolaction2021.febsevents.org.

Registration cancellation & refund policy

All registration cancellation requests should be sent to info@biomolaction2021.febsevents.org in writing. For cancellation requests received on or before May 30th, the full payment, less bank charges, will be refunded; for cancellation requests received on and after May 30th, the full amount will be charged and no refunds will be made. No cash refunds will be made for credit card payments in the case of cancellation.

Travel insurance

You must not attend the event if you are displaying symptoms of COVID-19 or are required to place yourself in quarantine. You should seek and follow the advice of your government before booking travel to the event and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel. The Course Organizers and FEBS shall not be liable to you for any losses incurred as a result of travel restrictions being placed against you or against certain countries due to COVID-19.

Modification and cancellation of the event

The Course Organizers are intending to run the event as a physical meeting, but if they decide at any time that it is not possible to continue with a physical event due to pandemic or other such restrictions, the event may be postponed or held as an online meeting. The Course Organizers will give you as much advance notice as possible if such changes are necessary. If the meeting is converted to an online format, they will refund the accommodation element of the registration fee. The Course organizers reserve the right to modify the Course programme, whether physical or online, which is published as an indication only.

If postponement or a virtual event is not possible, and the event is cancelled, the Course Organizers will refund you the registration fee less bank charges. Organizers may cancel the event as a result of circumstances outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports. The Course Organizers also reserve the right to cancel the event due to disruption caused by Covid-19. Where possible, they will endeavour to provide reasonable advance notice of any such cancellation.

Neither FEBS nor the Course Organizers shall be held liable for any other costs or losses incurred.

Disclaimer

The Course organizers take all reasonable care in making arrangements, and shall follow all available guidance from the German and/or Federal government in relation to making the event COVID-19 safe. They act only as agents in securing hotels, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident delay or irregularity of any kind whatsoever during arrangements organized through contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public.

In the absence of any negligence or other breach of duty by the Course Organizers or FEBS, these parties shall not be responsible for any bodily injury, illness, death or property damages (including theft) sustained by participants during the event.

In any event, neither the Course Organizers nor FEBS accept liability for damages or costs in the event of bodily injury, death, property damage, illness, disruption to travel plans and costs incurred as a result of events outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports.

Governing law

Any dispute resulting from the above terms and conditions will be subject to German law, and by accepting these terms you are submitting yourself to the exclusive jurisdiction of the courts of Germany.

Deadlines

  • Applications Opening
    Feb. 1st, 2022
  • Youth Travel Fund Grants
    April 21st, 2022
  • Applications closing
    May 19th, 2022
  • Closing times: 23:59 (UTC+01:00)

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